Privacy Notice

Introduction

Tabernacle Baptist Church Wolverhampton (Tab) is committed to protecting personal data (information) and respecting the rights of the people whose personal information we collect and use. We value the personal information entrusted to us and we respect that trust, by working to comply with all relevant laws, and adopting good practice. Under General Data Protection Regulation (GDPR) the Charity Trustees of Tabernacle Baptist Church Wolverhampton are the Data Controller and can be contacted by ringing 01902 428962 or emailing hello@tab.church

Personal information we collect:

We collect personal information about you when you fill in one of our forms and when you communicate with us by email, phone, text and WhatsApp messages and in writing. In the case of members and others connected with our church the Pastoral Care Team may record information about you which may be regarded as sensitive. For staff and volunteers in addition to the information you provide directly, Line Managers, Team Leaders and interview panels may record notes and we may also obtain additional information about you from relevant third parties in connection with your application and ongoing work.

We process personal information to help us:

1. meet all legal and statutory obligations
2. maintain our list of church members, regular attenders and friends
3. deliver our church ministries and activities including: Sunday, midweek and special services, events, children and youth work, small or interest group activities, enquirers’ courses, and other ad hoc services & ministries
4. provide pastoral support for members and others connected with our church
5. provide services to the community (including Place of Welcome, Stay & Play, Tab’s Kitchen)
6. provide news and information relating to events, activities and services
7. safeguard children, young people and adults at risk
8. recruit, support and manage our staff and volunteers
9. maintain our accounts and records (including the processing of gift aid applications)
10. promote and include others in our services through notices, photographs, sound recordings, video recordings and live webstreaming of selected events
11. maintain the security of property and premises
12. respond effectively to enquirers and handle any complaints
13. in the renting out of church premises, and property owned by the church

Legal basis for processing personal information

The following legal grounds apply to personal data processed by Tab:

• where it is necessary for a contract with someone
• where it is necessary for us to comply with a legal obligation
• where it is necessary for the legitimate interests of Tab
• where, if none of the above apply, someone has given their clear consent

Sharing your personal information

At times we may share your information with others. The following is a list of who we will or might share your information with:

• Employees, contractors and volunteers on a need-to-know basis
• Our bookkeepers – Data Developments
• Our website developers and administrators – ‘Church Insight’ a trading name of Endis Limited
• WhatsApp (names and numbers)
• Our Professional Advisors, including our Auditors
• Law enforcement authorities and other organisations which we may have a legal obligation to disclose information to
• Our payroll administrators – HEBA Payroll Service
• Baptist Union of Great Britain and Heart of England Baptist Association (where individuals hold a key role within Tab)

Where we keep your personal information

All your personal information covered by this policy will be stored in the UK. We will not transfer your information outside The United Kingdom unless we are permitted to do so by law and we will inform you about such transfer before it is done.

Please note some communication is facilitated through WhatsApp which transmits to, stores and processes information, in the United States or other countries.

How long we keep your personal information

We will keep data only as long as it is deemed necessary – taking into account legal obligations, accounting & tax obligations, and considering what would be reasonable for the activity concerned.

Specifically, we retain members’ and regulars’ data whilst it is still current, details of donations, gift aid and salary payments (and associated paperwork) for 6 years after the tax year to which they relate to meet tax and accounting requirements but will hold official registers (e.g. of marriages) permanently.

At the end of the applicable retention period we will safely and securely delete the data.

Your rights in relation to your information/data

You have a number of rights under data protection law. These include:

• The right to access your personal data and to obtain certain information about it;
• The right to rectify the data if it is inaccurate;
• In some circumstances, such as when the data is no longer required or if the use of the data has no legal justification, the right to have that data erased;
• In limited circumstances, the right to object to our handling of the data;
• In limited circumstances, the right to restrict the handling of your data;
• The right to obtain a copy of your data in a commonly used electronic form if the data is processed by automated means and the processing is based on your consent or contractual necessity.

Complaints

If you are concerned about the way your information is being handled, please speak to Seun Kolade our Data Protection Trustee. If you are still unhappy you can write to all the trustees at hello@tab.church or Tabernacle Baptist Church Wolverhampton, Dunstall Road, Wolverhampton, WV6 0NJ. You also have the right to complain to the Information Commissioners Office.

What else you should know about privacy

Remember to close your browser when you have finished your user session. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or internet cafe. You as an individual are responsible for the security of, and access to, your own computer.

Please be aware that whenever you voluntarily disclose personal information over the internet that this information can be collected and used by others. In short, if you post personal information in publicly accessible online forums, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your usernames and passwords and any account information. Please be careful and responsible whenever you are using the internet.

Our pages may contain links to other websites, and you should be aware that we are not responsible for the privacy practices on other websites.

Cookies Policy

In common with most other websites, we use cookies. A cookie is a small piece of text sent from a website and stored in your web browser. The cookie can be retrieved by the website the next time you return to the website, so that the website can, for example, remember your saved preferences.

By continuing to use this website you agree to us placing cookies on your computer. Most web browsers accept cookies by default, but you can change these settings to prevent this if you wish. You should consult the documentation of your web browser for advice on how to do this.

Cookies used on this website